Club: Settings

The Club Settings section allows you to customize the core information and preferences of your Cannabis Club. This is where you define how your club appears to members, manage application flows, and set up internal user access.

In this article, you'll find this list of topics that you can click on to quickly access the information you need:

• Club Details

• Membership Card

• Application Form

• User Management Access

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Club Details

Access Club Details

1. In the left-side menu, scroll down to Settings

2. Click on “Club Details”

This section allows you to define your club’s identity, manage membership tiers, and upload your club logo.

 

Membership Tier

Membership Tiers represent different levels of club membership.
They are used to:

• Set monthly cannabis allowances based on legal age restrictions

• Define different pricing options

• Tailor membership to varying needs and consumption patterns

You can create multiple tiers depending on how your club wants to operate and serve its members.

 

Add a Membership Tier

Click on “Add new” in the Membership Tiers section.
You’ll be asked to fill out the following:

• Name – Name of the tier (e.g., Basic, Premium)

• Monthly price – Cost of the tier in euros (€)

• Flower monthly limit (under 21 y.o.) – Set a max of 30g/month

• Flower/Hashish monthly limit (21 y.o. and older) – Set a max of 50g/month

• Membership tier details – Add internal notes or conditions for this tier

• Tier visibility on application form – Choose whether the tier is Visible or Hidden from the public application form

Click Add to save.

⚠️ Limits are defined in accordance with KCanG Law:

• Up to 30g for members under 21

• Up to 50g for members 21 and older

 

Upload or Update the Club Logo

On the right side of the Club Details page, you'll see the Club logo section.
You can:

• Click Upload to add an image

• Click Remove to delete the current logo

The logo will be used in your membership cards and internal views.

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Membership Card

The Membership Card is a digital identification card issued to verified club members. It serves as proof of membership in your cannabis club and includes key details about the member and their club.

 

Configure or Preview the Membership Card

1. In the left-side menu, go to Settings

2. Click “Membership card”

Here you can preview how your club’s digital card will appear to members.

 

Membership Cards Sent to Members

As soon as a member’s status is changed to “Verified”, the system:

• Generates a personalized membership card

• Sends it automatically via email to the verified member

 

Information Contained in the Card

• Club name and registration number

• Member name

• Membership tier (e.g., Silber)

• Member since date

• QR code for identification

• Club logo (if uploaded under Club Details)

The bottom of the card includes a legal disclaimer confirming the member’s official affiliation with a cannabis club in Germany.

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Application Form

The application form is used to collect personal, legal, and contact information from individuals who wish to become members of your club.

 

Access and Configure the Application Form

1. In the left-side menu, go to Settings

2. Click “Application form”

 

Configurations on the Form

In the Configurations section, you can define the following:

• Application form status
  Set the form as Open or Closed to control whether new members can apply.

• Age requirement for your members
  Choose between:

  • Older than 18

  • Older than 21

  • Between 18 and 21

• Actions when member limit is reached
  Decide what happens when your club reaches its maximum capacity:

  • Automatically add to Waitlist

  • Close the application form

• Identity proof requirement
  Toggle whether it is mandatory for applicants to upload a proof of identity and registration address (e.g., photo, scan of ID).
  If not required, it will be marked as optional.

• Welcome text
  Add a custom welcome message in:

  • English

  • German

These texts will appear at the top of the application form and help guide applicants through the process.

 

Add Custom Questions to the Form

Under “Additional questions for your applicants”, click “Add new” to include optional questions.

This allows you to:

• Better understand new members

• Gather club-specific insights (e.g., motivations, preferences)

 

Preview the Form Before Sharing

Click the green “Preview form” button in the top right to see how the form will appear to applicants.

 

Share the Form

Click the “Share” button to copy the public application link.
You can distribute it via email, website, or social channels.

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User Management Access

Difference Between a User and a Member

• Users are people who have access to the club administration platform (e.g., Founder, Manager, Employee) and can manage the system.

• Members are individuals who have applied (or been added) to join the club and participate in its activities, but do not have access to the system interface.

✅ In short: All users are members, but not all members are users.

 

Access User Management

1. In the left-side menu, go to Settings

2. Click “User management”

 

Add a New User

Click the green “+ Add user” button in the top right corner.

Once the person is a member, you’ll be able to grant them a role and assign access to system modules.

 

Details Shown in the User List

The table provides an overview of all users, showing:

• Name

• Role (e.g., Founder)

• Modules access (Club, Cultivation, Dispensing)

• Last activity date

You can also search for users using the search bar at the top of the list.

 

Available Modules

Each user can be given access to specific system areas, depending on their role:

• Club – Member management, documents, legal info, and settings

• Cultivation – Tools and tracking for cannabis growing operations

• Dispensing – Interfaces for recording and managing distribution to members

The “Founder” role has full access by default.

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