---
title: Manage User Roles
description: User roles are a Critical Component for Ensuring Structured Access, Operational Efficiency, and Regulatory Compliance
---

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# Manage User Roles

## User roles are a Critical Component for Ensuring Structured Access, Operational Efficiency, and Regulatory Compliance

By defining distinct roles, the system provides tailored permissions to users based on their responsibilities, ensuring that only authorized personnel can perform specific tasks. This minimizes risks, enhances accountability, and maintains the integrity of data and processes.

### How to Assign a Role

Assigning a role to a user in Cannavigia is a straightforward process. Follow these steps to ensure the user is assigned the correct role based on their responsibilities:

1. #### **Navigate to the User Settings**
   
     - Log in to the system with an account that has **Admin** permissions
     - Click on the on the top right profile picture to access **Settings**
     - Select the **User** section from the available settings options
     
   ![](https://support.cannavigia.com/hs-fs/hubfs/image-png-Nov-26-2024-04-16-23-1130-PM.png?width=227&height=523&name=image-png-Nov-26-2024-04-16-23-1130-PM.png)
2. #### **Access the User Account**
   
     - Locate the user account to which you want to assign a role
     - Click on the user’s **Edit** button on the right hand side to open their account settings
   ![](https://support.cannavigia.com/hs-fs/hubfs/image-png-Nov-26-2024-04-18-08-1908-PM.png?width=670&height=77&name=image-png-Nov-26-2024-04-18-08-1908-PM.png)
3. #### **Select the Role**
   
     - In the user account details, look for the **Role** dropdown menu or section
     - Click the dropdown menu to view the list of available roles
     - Select the appropriate role for the user based on their responsibilities (e.g., **Quality Manager**, **Inventory Manager**, etc.)
     
   ![](https://support.cannavigia.com/hs-fs/hubfs/image-png-Nov-26-2024-04-24-30-9999-PM.png?width=591&height=899&name=image-png-Nov-26-2024-04-24-30-9999-PM.png)
   
   For more information on **Users Roles, please see [here.](https://support.cannavigia.com/knowledge/user-role-explantion?hsLang=en)**
4. #### **View Role Permissions**
   
     - Before assigning the role, you can click the **View Permissions** link next to the role name to review the permissions associated with that role
     - This ensures you assign a role with the correct level of access and functionality required for the user’s job
     
   ![](https://support.cannavigia.com/hs-fs/hubfs/image-png-Nov-26-2024-04-26-44-2091-PM.png?width=591&height=917&name=image-png-Nov-26-2024-04-26-44-2091-PM.png)
5. #### **Select Special Access**
   
     - These permissions ensure that users can only access and interact with modules relevant to their role, enhancing security, operational efficiency, and compliance
     - Use the corresponding toggles to select the **Special Access Modules** that will be assigned to the role
     
   ![](https://support.cannavigia.com/hs-fs/hubfs/image-png-Jan-02-2025-03-06-50-0245-PM.png?width=670&height=385&name=image-png-Jan-02-2025-03-06-50-0245-PM.png)
   
   For more information on **Special Access Modules, please see [here.](https://support.cannavigia.com/knowledge/user-role-explantion?hsLang=en)**
6. #### **Save Changes**
   
     - After selecting the role, click the **Save** or **Update** button to apply the changes
     - The user will now have the permissions and access associated with the assigned role

![](https://support.cannavigia.com/hs-fs/hubfs/image-png-Nov-26-2024-04-27-13-0570-PM.png?width=591&height=917&name=image-png-Nov-26-2024-04-27-13-0570-PM.png)

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