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      Samples

      Effective sample management is essential for maintaining quality control and ensuring compliance with regulatory standards. We support you in staying organized.

      Managing samples efficiently is crucial for maintaining quality control and ensuring compliance with regulatory standards. Cannavigia offers a robust platform designed to streamline the process of sample management, providing users with the tools necessary to track, analyze, and document samples effectively.  The system allows easy tracking and management of samples, ensuring compliance with quality standards.

       

      At the top of the page, you will see four tabs:

      • Inventory: Your inventory shows you all the current samples you currently possess in the system with the following information: Sample ID, Batch source, Lab testing status, Content, Cultivar(s), Date and Amount

      • Archive: This tab shows you all the samples you have archived

      • Notes: Here, you can see all notes you have created relating to your samples

      • Log: The log is a system-generated record of all actions that have been performed on the system relating to samples. The log cannot be edited.

      You can also access to the 'Batch Source.' Origin Batch of the sample to see the respective source batch detail view

       

      Creating a sample

      To create samples with accurate and detailed information for proper tracking and analysis.

      1. Button ‘Create Sample’ in the Sample’s overview

      2. Input fields:

        1. Content*: A text field to describe the content or nature of the sample

        2. Source Type*: A dropdown menu to choose the type of source from which the sample originates:

          • Article Batch

          • Harvest Batch

          • Drying Batch

          • Plant Batch

        3. Select a dropdown menu to select the batch ID associated with the source type of sample

        4. Amount*: A numeric field to specify the quantity or amount of the sample in grams

        5. Date*: A date picker to input the date when the sample was collected or created

      A sample can be edited with the following buttons:

      Lab (*Will only display if you have not yet submitted the sample for lab testing.)

       

      Add note

      Generate QR-code

      View

      Archive
       

      Submitting a sample for laboratory testing

      Lab samples can be sent directly to a connected lab, allowing analysis results to be digitally assigned to the corresponding sample in the Cannavigia software:

      • In the Samples page (Quality > Samples) click on the green Lab button for the sample you wish to send to the laboratory

      • The Submit for testing dialog box opens

        • Select the Lab from the drop-down list. Note: Currently only CBD-Test (http://cbd-test.ch ) is integrated 

          • Read and accept the terms and conditions from http://cbd-test.ch by ticking the box at the end, provided you agree with them

          • Click Save to accept the information and close the dialog box

        • Selecting Other:

          • Select Contact from the contact list 

          • Date

          • Option to Generate Cannavigia Order Form or Upload Custom Order Form

          • Click Submit 

      Note: Currently only CBD-Test (http://cbd-test.ch ) is integrated. However, we are working on developments that will allow users to add affiliated laboratories directly into the software.

       

      Downloading an analysis order form

      After submitting your sample for testing through the Cannavigia software, you can also download a lab order form to be printed out and sent with the sample to the lab:

      • Click on the green button order, to generate an order form (after submitted the sample)

      Adding notes to packages

      • In the Samples page, click on the green button with the Add note symbol

      • The Add note dialog box opens

      • Here you can record comments, thoughts or other notes about your sample

         

         

      Generating QR code for packages

      • In the Samples page, click on the green button with the QR symbol

      • The system will add the QR code to the Print Center

      Archiving a sample

      If a sample was entered by mistake or with incorrect information, you can archive it:

      • To do this, click on the gray button Archive in the Samples page

      • A pop-up will open asking you to confirm your action. Click OK to proceed


      Note: You can restore an archived sample at any time by clicking the Archive tab in the Samples page and then clicking the grey Restore package button.

      View Sample Detail View

      The Detailed sample page

      The Detailed sample page shows you in-depth information about a particular sample batch. Here, you are able to upload existing lab results, add a note, generate a QR code as well as download an order form for that batch:

       

      There are two ways to reach the Detailed sample page:

      1. In the Samples page (Quality > Samples), click on the green View icon

       

      2. In the Samples page (Quality > Samples), click on the highlighted green Sample ID of the sample batch you wish to upload lab results for.

       

      Action sample’s detail view.

       download a PDF Oder Form

      • On the Samples’ inventory and sample’s detail view, there should be a "Order" button that downloads the Order’s PDF

      Uploading existing lab results

      • At the top right corner, click on the green button Upload existing lab results

      • The Upload existing lab results dialog box opens

      • Click Choose File and navigate to the folder where the desired document is stored. In the Search field, you can search and select the desired file
      • Click Save to upload the file and close the dialog box

       

      The collected data can now be seen in the following 3 tabs in the Detailed sample page:

        • Lab results

        • Notes

        • Log