Digital Cultivation and Harvest Operations Guide

Why this order matters?

By following these steps in order, you ensure that every action - from applying a recipe to logging harvest waste - is documented against a structured "home". This sequence provides supply-chain traceability, allowing you to monitor batch history, quality tests, and weight adjustments with unparalleled efficiency

Project Initialization 

1. Initialize Cultivation Projects

The Project feature organizes your plant batches based on objectives, cultivars, or specific areas of the facility. A plant batch cannot be created until it has a project to live in

Articles for assistance:

• • Create and Manage Cultivation Projects 
  Key Focus: Categorizing batches for a better overview of complex operations

Cultivation Management

2. Create Plant Batches and Tags

Generate batches from seeds, seedlings, clones, or mother plants. At this stage, you can also assign Individual Plant Tags to track specific plants within a larger batch.

• To add a seed / seedling / clone / plant, first read Create a new Article and select "Type" seeds or plants and perform a goods in

Articles for assistance:

• • Manage and Germinate Seeds
  • Manage Clones
  • Manage Mother Plants
  • Track and Manage Seedlings
  • Generate a Plant Tag +

    Manage Individual Tagged Plants

  Key Focus: Batch origin traceability and individual plant identification

3. Log Ongoing Cultivation Actions

As plants grow, every action - applying additves and recipes, moving plants between areas, cutting clones, or taking samples for the lab - must be logged with a timestamp for full digital history

Articles for assistance:

• • Apply Additives to Plant Batches +  Apply Recipes To Plant Batches 

  • Samples - Lab Sample Management

  • Plant Batches Actions - Tagged & Untagged (articles include: cutting clones, moving/splitting/transferring plants, destroy and log waste, etc)

  Key Focus: Maintenance logs, plant movement, and real-time health monitoring

4. Cultivation Overview

When the cultivation begins, all the plants will be stored in the Plant Inventory, allowing for a complete overview of all the plants in stock and their phases, and in the Cultivation Dashboard

Articles for assistance:

• • Plant Inventory Overview 
  • Cultivation Dashboard 
  • Plan Your Cultivation 

Key Focus: Visual and physical traceability, inventory tracking and management

Initiating and Executing the Harvest

5. Start the Harvesting Phase

Before recording a harvest, the plant batch must be in the Harvesting Phase, in order to begin the harvest workflow.

Articles for assistance:

• • Start Harvesting Phase
  • Harvest a Cultivation Batch 
  Key Focus:  GACP compliance, and phase transitions 

6. Choose Your Harvesting and Weighing Strategy

The system supports different workflows based on your facility's specific processes.

Harvest Quantity: You can Harvest All plants to keep the same Batch ID and QR code for subsequent steps, or perform a Partial Harvest if only selected plants are harvested

Weighing Timing:

• • Weigh Whole Plants Before Processing: Records the initial "Wet Weight" immediately upon cutting. All future waste/loss is deducted from this available weight.
  • Weigh Processed Parts Before Drying: The initial weight starts at 0. You perform processing (trimming/bucking) first and add the wet weight is entered just before drying.
  Articles for assistance:
  • Harvest a Cultivation Batch

Key Focus: Determining when "Total Available Weight" is established in the system

Post-Harvest & Processing

7. Execute Primary Processing & Drying

Record activities like bucking and trimming while linking them to your predefined SOPs

• Processing: Start and finish tasks (e.g., trimming) while linking equipment and completing checklists. You can have various processing tasks in progress simultaneously, in different areas 

• Drying: "Start drying" to begin the drying process. When "finishing" the process, the system will set the available weight to 0kg, and prompt you to weigh in the final Dry Weight

Articles for assistance:

• • Primary Processing
  • Drying
  • Load Harvest Container + Unload Harvest Container 
  Key Focus: Transitioning from wet to dry inventory

8. Log Waste and Loss Adjustments

Accurate weight tracking is essential for compliance. Waste accounts for non-usable material (stems/leaves) generated during tasks, while Loss accounts for natural moisture loss, theft, or corrections

Articles for assistance:

• • Harvest Batch: Log Loss
  • Harvest Batch: Log Waste 

Key Focus: Differentiating between intentional waste and natural inventory reductions

Packaging & Goods Out

9. Package the Harvest Into Article Batches

The final step is packaging your dry harvest into an Article Batch as sellable units. You will specify the packaged weight, storage area, expiration date, and any used Packaging Materials (jars/bags).

Articles for assistance:

• • Package your Harvest
  • Article Batch Packages  

Key Focus: packaging the final product, article batch package, packaging material

10. Goods Out

Once your article batches are packaged, you can complete the supply chain by performing a Goods Out. This action records the physical delivery to your final client or partner, linking the specific batches to the customer record for full end-to-end traceability.

Articles for assistance:

• • Goods Out

Key Focus: goods out delivery